- The name of the society is the BRITISH COLUMBIA HOCKEY HALL OF FAME.
- The purposes of the society are
a) To honor and recognize excellence and achievement within the sport of ice hockey within British Columbia;
b) To record the history of ice hockey within British Columbia and elsewhere;
c) To gather and display memorabilia of ice hockey within British Columbia and elsewhere for the carrying out the purposes of the society.
Bylaws of the British Columbia Hockey Hall of Fame (the “Society”)
Part 1 – Definitions and Interpretation
In these bylaws, unless the context otherwise requires:
(1) “directors” means the directors of the society for the time being;
(2) “Act” means the Societies Act of British Columbia as amended from time to time in force and all amendments to it;
(3) “registered address” of a member means the member’s address as recorded in the register of members;
(4) “Board” means the directors of the Society;
(5) “Bylaws” means these Bylaws as altered from time to time;
(6) “Extraordinary general meeting” means every general meeting, other than an annual general meeting;
(7) “Special Resolution” means a resolution requiring a majority of not less than 75% of the votes cast in order to be passed.
(8) “Board Chair” means the individual annually determined by the directors as Chair of the Board.
(9) “Board Liaison” means an individual designated as the official communication link to and from the Board to a Committee or Work Group.
(10) “Board Nominating Committee Chair” means the individual appointed as Chair of the Board Nominating Committee as outlined in the Committee Terms of Reference.
1.1 The definitions in the Societies Act on the date these bylaws become effective apply to these bylaws.
1.2 If there is conflict between these bylaws and the Act or the regulations under the Act, the Act or the regulations, as the case may be, prevail.
1.3 Words importing the singular include the plural and vice versa, and words importing a male person include a female person and a corporation.
Official Rules of Order
1.4 The current edition of Roberts Rules of Order is the official rules of order covering all meetings of the Society.
Inspection of Records
1.5 Upon (7) days of written notice to the Executive Director of the Society, the records of the Society shall be made available for inspection to the extent and manner prescribed in the Act, at the office of the Societies’ Executive Director during normal office hours.
If a member requests a copy of a record it shall be provided at a fee established by the Board, in accordance with the Act.
Not for Profit
1.6 The purpose of this Society shall be not for profit.
Part 2 – Members
Application for membership
2.1 The members of the society are the applicants for incorporation of the Society, and those persons who subsequently become members, in accordance with these bylaws and, in either case, have not ceased to be members.
2.2 A person may apply to the Board for membership in the Society and the person becomes a member on the Board’s acceptance of the application.
Duties of Members
2.3 Every member must uphold the constitution and comply with these bylaws.
Amount of Membership dues
2.4 The amount of the annual membership dues, if any, are determined by the Board.
Member not in good standing
2.5 A voting member who is not in good standing
(a) may not vote at a general meeting, and
(b) is deemed not to be a voting member for the purpose of consenting to a resolution of the voting members
Termination of membership
2.6 A person ceases to be a member of the society;
(a) by delivering his or her resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society.
(b) on his or her death or, in the case of a corporation, on dissolution,
(c) on being expelled, or
(d) on having been a member not in good standing for 12 consecutive months.
2.7 A member may be expelled by a special resolution of the Board
(a) The notice of special resolution for expulsion must be accompanied by a brief statement of the reason for the proposed expulsion.
(b) The person who is the subject of the proposed resolution for expulsion must be given an opportunity to be heard By the Board before the special resolution is put to a vote.
2.8 All members are in good standing except a member who has failed to pay his or her current annual membership fee, or any other subscription or debt due and owing by the member to the Society, and the member is not in good standing so long as the debt remains unpaid.
Constitution and bylaws of the society to members
2.9 On being admitted to membership, each member is entitled to, and the society must give the member without charge, a copy of the constitution and bylaws of the Society.
Part 3 – General Meetings of Members
3.1 General meetings of the Society must be held at the time and place, in accordance with the Act, that the board decides.
3.2 Every general meeting, other than an annual general meeting, is an extraordinary general meeting.
3.3 The board may, when it thinks fit, convene an extraordinary general meeting.
3.4 Notice of a general meeting must specify the place, day and hour of the meeting and, in case of special business, the general nature of that business.
3.5 The accidental omission to give notice of a meeting to, or the non-receipt of a notice by, any of the members entitled to receive notice does not invalidate proceedings at that meeting.
3.6 The first annual general meeting of the society must be held not more than 15 months after the fate of incorporation and after that an annual general meeting must be held at least once in every calendar year and not more than 15 months after the holding of the last preceding annual general meeting.
Notice of a general meeting
3.7 Notice of a general meeting must be given to;
(a) every member shown on the register of members on the day notice is given, and
(b) the auditor, if Part 8 applies
(2) No other person is entitled to receive a notice of a general meeting.
Notice of special business
3.8 A general meeting notice must state the nature of any business, other than ordinary business, to be transacted at the meeting in sufficient detail to permit a member receiving the notice to form a reasonable judgement concerning that business.
Ordinary business at general meetings
3.9 Ordinary business is;
- adoption of rules of order
- consideration of any financial statements of the Society presented to the meeting;
- consideration of the reports, if any, of the directors or auditor;
- election of directors
- appointment of an auditor, if any;
- business arising out of a report by the directors not requiring the passing of a special resolution.
Chair of general meeting
3.10 The Board Chair of the society, or a director appointed as Board Vice-Chair or, in the absence of both, one of the other directors that is present, must preside as chair of a general meeting.
Alternate chair of general meeting
3.11 If at a general meeting;
(a) there is no Board Chair, Board Vice-Chair or other director present within 15 minutes after the time appointed for holding the meeting, or
(b) the Board Chair, Board Vice-Chair and all the other directors present are unwilling to act as the chair, the members present must choose one of their number to be the chair.
3.12 Business, other than the election of the chair of the meeting and the adjournment or termination of the meeting, must not be transacted at a general meeting unless a quorum of voting members is present.
3.13 A quorum for the transaction of business at a general meeting is three (3) voting members or 10% of the voting members, whichever is greater.
Lack of quorum
3.14 If within 30 minutes from the time set for holding a general meeting, a quorum of voting members is not present,
(a) the meeting, if convened on a requisition of members, must be terminated,
(b) in any other case, the meeting stands adjourned to the same day in the next week, at the same time and place, and if, at the continuation of the adjourned meeting, a quorum is not present within 30 minutes from the time set for holding the continuation of the adjourned meeting, the voting members who are present constitute a quorum for that meeting.
If quorum ceases to be present
3.15 If, at any time during a general meeting, there ceases to be a quorum of voting members present, business then in progress must be suspended until there is a quorum present or until the meeting is adjourned or terminated.
Adjournments by Chair
3.16 The chair of a general meeting may, or, if so directed by the voting members at the meeting, must, adjourn the meeting from time to time and from place to place, but no business may be transacted at the continuation of the adjourned meeting other than business left unfinished at the adjourned meeting.
Notice of continuation of adjourned general meeting
3.17 It is not necessary to give notice of a continuation of an adjourned general meeting or of the business to be transacted at a continuation of an adjourned general meeting except that, when a general meeting is adjourned for 30 days or more, notice of the continuation of the adjourned meeting must be given.
Order of business at general meeting
3.18 The order of business at a general meeting is as follows:
(a) elect an individual to chair the meeting, if necessary;
(b) determine that there is a quorum;
(c) approve the agenda;
(d) approve the minutes from the last general meeting;
(e) deal with unfinished business from the last general meeting;
(f) if the meeting is an annual general meeting,
(i) receive the directors’ report on the financial statements of the Society for the previous financial year, and the auditor’s report, if any, on those statements,
(ii) receive any other reports of directors’ activities and decisions since the previous annual general meeting,
(iii) elect or appoint directors, and
(iv) appoint an auditor, if any;
(g) deal with new business, including any matters about which notice has been given to the members in the notice of meeting;
(h) terminate the meeting.
Proceedings at General Meetings
3.19 A resolution proposed at a meeting need not be seconded, and the chair of the meeting may move or propose a resolution.
3.20 In the case of a tie vote, the chair does not have a casting or second vote in addition to the vote to which he or she may be entitled as a member and the proposed resolution does not pass.
3.21 A member in good standing present at a meeting of members is entitled to one vote.
Methods of Voting
3.22 At a general meeting, voting must be by a show of hands, an oral vote or another method that adequately discloses the intention of the voting members, except that, if before or after such a vote, two or more members request a secret ballot or a secret ballot is directed by the chair of the meeting, voting must be by a secret ballot.
3.23 Voting by proxy is not permitted
3.24 A matter to be decided at a general meeting mu